NCFC:What To Do When You Are A Sorter?

Before the Sort

• Get Shipping Documents -
  • The Product Coordinator for the specific source will forward all necessary shipping documents to the sorters prior to the sort.  
  • The Product Coordinator will confirm that the source(s) will be delivered in time for the drop.
    
• See Source Specific Instructions - for each source for additional things to check prior to the sort.  Check each source's 'Before the Sort' section that is scheduled for the drop.
• Check the weather.  This will determine if the some of the products/coolers can be placed outside, in the garage or in the basement.
• Be in communication with the other sorters and the Sorting Coordinator about when you will be arriving at the drop if you are going to be late and indicate what sorting materials you will be bringing with you.  It's always a good idea to bring extra grocery bags to restock our supply.

When You Get To The Drop

• The basement door will be unlocked by 8:00am on drop day.
• The garage is unlocked. Just hold onto the silver handle, and push down while turning clockwise.
  
• For computer login, the Frederick Admin user information is taped near the computer. Remember when you are logging in with Frederick Admin priviledges, you are ordering and making changes under Admin.
  

Setup the sorting area

Collect Sorting Materials

• All sorting materials are stored under the stairs in the basement. You will find boxes and bags under the sorting tables.
  • Collect Sorting Materails, take each of these to your sorting area:
    • Sorting Crate - this is a crate that has pens, tape, paper, ziplock bags, paper bags, etc...all things needed to faciliate sorting.  Take this crate to your sorting area.
    • Scale(s) - we have 2 75# scalse and 2 smaller 10# and 5# scales.  Most likely you will only need the 75# scale(s).  
      • Please note:  The face of the black scale does come off to make weighing heavier items easier.  
    • Plastic Bags - if needed, there is a big bag of grocery bags to sort items into.  They will be located under the sorting table located in the main basement room.
    • Organize tables in working order.
      

Coordinate with Sort Lead

1. The sort lead will know all the vendors expected to drop for the day.
   
2. Set up alphabetical order by first name, last initial location for individual orders in drop area. (this can be the lead sorter's job) Label a box or large bag for each member - first name and last initial. If the boxes have any other name, completely mark them out!

Sorting

Open boxes, do not empty them. Find the shipping invoice. This also may have been emailed from PC. Inventory the shipping invoice to the items in the boxes.

Go to the computer and open up the vendor page. Click INVOICES, then scroll to the bottom of the page, click SAVE DATA ENTERED AND SHOW INVOICES, at the top of this page, click SIMPLE SORTING SHEET, (print this page) then go to left, click GROUP ORDER, then PRINTER FRIENDLY VERSION. (print this page)

Take the group order and inventory it to the shipping order. Make note of items missing or not corresponding with the group order.

Use the group order and simple sorting sheet to label items and sort them to individual's boxes or bags.

1. Please see the 'At the Sort' section for each source in the Source Specific Instructions section so you will know details on how to best sort each source.  
2. If needed, weigh each member's 'split' for that item.
3. Label the item with the First Name and Last Name Initial (using the permantent marker and masking tape) and put in the member's box.
4. Once the item has been sorted to the member's box, 'check off' as complete.
5. Once the item is completely sorted, the entire item is 'checked off' the Group Order/Simple Sorting Sheet/Invoices, and initialed to indicate that it is complete.
6. IMPORTANT STEP:  Perform Final Invoice Processing.The sorter that starts the vendor, finishes the vendor
   
7. Repeat these steps for each source that needs to be sorted.
8. Multiple sorters may sort same source, but please do not share same task. High risk of error.
   Begin with largest source and the largest items so that larger boxes are started.
   Check Source Specific Instructions.
   For items split by weight, begin by weighing the smallest amount purchased, allowing the largest order to keep the original container.
   Label EVERY item with the first name and last initial with permanent marker before placing in member’s box or bag. May need masking tape labels.
   Check off each item when completed.
   Once the product is completely sorted, the entire item is checked off the Group Order/Simple Sorting Sheet/Invoices, and initialed to indicate completion.
   

IMPORTANT STEP:  Perform Final Invoice Processing

1. As you completely sort each source, go to the computer to perform final invoice processing.
2. Log on to our food club system (www.foodclub.org/frederick) as the frederick admin user.
3. Go to the specific source in the drop-down box.
4. Go to the Invoice Processing page and perform Invoice Processing. (on left)
   
   • This is your opportunity to ensure our system matches the shipping invoice. You will ensure:
     • That the Product Coordinator is getting fully reimbursed
     • Record out of stock items and price changes.
       
     • Reconcile shipping document to our invoice.
       Ensure that the Product Coordinator is getting fully reimbursed and that the members are charged the correct prices and only for products received.
       
     • Click SAVE DATA ENTERED AND SHOW INVOICES
       
     • That the members are being charged the correct prices and only for the products that they are receiving.
   • Please see each 'Source Specific Sorting Information' as each source has different Invoice Processing requirements.
5. Email final invoices to members that ordered, so they receive updated totals
   Source Specific Sorting Information shows specific Invoice Processing requirements.
   Email final invoices to members. Click EMAIL INVOICES WITH ABOVE CUSTOM MESSAGE
   Print FINAL INVOICE for completed vendor and place on desk for opener, along with any notes relating to this vendor. This completes the sorting process for a vendor.
   

Preparing for Pickup

Create Notes For Members With Refrigerator and Freezer Items (If Needed)

1. Go to the refrigerator/freezer and coolers and make a sticky note for all members that have items in there for pickup. Create sticky notes to place on member's boxes if they have items in the freezer and/or refrigerator. This serves as a friendly reminder to members to pickup their things in the refrigerator/freezer.
2. Place the sticky note on each member's box where appropriate.  Go to the refrigerator/freezer in the garage and to make sticky notes for all members that have cold items.
   
3. Place the sticky note on member's boxes. 
   
4. Use the Drop Communication Page to document info to be passed onto the Opener or Closer.
   
5. You may additionally email the Opener
   
6. Set up Extras (items purchased under admin user): Each vendor is listed on its own extras sheet.
   Mark the item with price and unit of sale and place on bench.  For example: for 15 extra pounds of potatoes, bag in 5 pound portions.  Label with price and weight.
   
7. Get an extra's sheet from the filing cabinet (under basement stairs) for each source.  
   Create a line for each item and indicate price. Hang the extra's sheet above items on placed on table.

Document Notes for Opener

1. As you sort each source, any information that she be passed onto the Opener and/or Closer should be documented.
2. Please remember to write legibly and be very thorough in explaining the situation.

Hang Reimbursement Envelopes (Optional)

1. This is not a sorting requirement, but if the sort is complete well within the sorting window and there is time, it helps the Opener to have this setup.
2. Reimbursement envelopes are located in the filing cabinet under the basement stairs.
3. Each source should have an envelope.  If not, make note of it for the Opener on the 'Notes for Opener'.
4. Masking tape is located in the sorting create.
5. Hang the envelopes in alphabetical order, grouping sources with the same Product Coordinator together to allow members the chance to write a combined check for sources that go to the same Product Coordinator.

Clean-up

1. Once sorting for the source is complete, return sorting materials to shelf under stairs.
2. Collapse large and small boxes for recycling. Stack medium sized boxes under the sorting tables.
   
3. Take inventory on what items need 'restocking' so that we will be ready for the next drop. Leave a note on the inside of the basement door of items needing to be restocked. (volunteer driven)
   

Leave packing slips and all invoices on the computer table for the Opener. If all sorter items are present at the drop, you may pay for your items when you leave and take your items. Leave your money in the corresponding envelope and check your name off the invoice.

Ancient Minerals

Ancient Minerals is shipped to the drop prior to the drop, so it can be sorted anytime on Tuesday.

Before the Sort

Contact Sorting Coordinator or Product Coordinator for shipping information.

At the Sort

1. Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).
2. Follow these instructions to ensure shipping costs have been added to the order.
   • If Necessary to Add Shipping Costs instructions

Buy Activated Charcoal

Buy Activated Charcoal is shipped to the drop prior to the drop to the PC's house, it should be pre-sorted upon delivery.  If not, do the following...

Before the Sort

Contact Sorting Coordinator or Product Coordinator for shipping information.

At the Sort

Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).

1. Weigh each member's order.
   • Please note: Free shipping for the Centrifuge and Cold-pressed 6-packs of one-gallon coconut oil, so they do not need to be weighed.
   • Once each member's order is completely sorted, place the contents on the scale to get the overall shipping weight.
   • Do this for each member's order.  
   • Write this weight down so that it can be used to update the invoices.
2. Calculate Member's Shipping Cost
   • Find the shipping slip that was shipped with the order. And/or use the shipping slips that you received from the Product Coordinator.
     • The total shipping costs and total weight should be on the shipping packing slip. Find both.
     • Calculations:
     • Member's Complete Order Weight - is the weight that you get after weighing each member's complete order.
     • Total Shipment Weight - get this poundage from the packing slip/shipping documents.
     • Total Shipment Costs - get this dollar value from the packing slip/shipping documents.
       • (% Weight of the Shipment That Was The Member's Order) = (Member's Complete Order Weight)/(Total Shipment Weight)
       • (Member's Shipping Costs) = (% Weight of the Shipment That Was The Member's Order) x (Total Shipping Costs)
     • Do this for all member's orders.
3. Go to the computer to add the Member's Shipping Costs to each member's invoice.
4. Do this by the following:
   • Now, go to the computer, go to the 'Invoices' page.  Scroll down to the member's Invoice.  
   • Below the member's invoice, you'll see a text box for 'Single User Fee' and 'Fixed Fee Description'.  Fill in the following:
     • Single-User Fee = (Member's Shipping Costs)
       
     • Fixed Fee Description = Adding shipping costs
     • Click the 'Add Single-User Fixed Fee' button.
     • Check to make sure the invoice was adjusted correctly.

Chaffin Family Orchards

Not sure when delivered...need to contact PC (Erica Brawley), so it can be sorted anytime on Tuesday.

Before the Sort

1. Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).

At the Sort

1. Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).

Dublin Roasters

Dublin Roasters will need to be picked up by one of the sorters on the way to the drop.  Sorters will have to decide which sorter is picking it up.  Dublin Roasters is located within 2 miles of the Frederick drop location.

Before the Sort

1. N/A

At the Sort

1. Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).

Frankferd

Frankferd is delivered to Juile's house by 9:00 in the morning the day of the drop.

Before the Sort

1. Get 'Source-admin' Privileges - Make sure to contact Ashley (or your chapter lead) to make sure you are given 'source-admin' privileges for Frankferd. This will ensure that you have access to the final invoice processing pages and invoices to adjust prices if needed.
   

At the Sort

1. Use the Simple Sorting Sheet (if there are splits) and Group Order to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet) and #3 (Printing Group Order).
2. After the sort is complete, go to the computer and perform final invoice processing to adjust any discrepencies with actual prices and out of stock items.  The PC is 'on call' to assist.
3. Work with the product coordinator to reconile the order.  If the product coordinator is not at the sort, please call them for assistance.  They are to be 'on call' during the Frankferd sort.

Frog Eye Farm

Frog Eye Farm is delivered to Julie's by 9:00 in the morning the day of the drop. 

Before the Sort

1. N/A

At the Sort

1. Use the Group Order to sort. Follow printing instructions #3 (Printing Group Order).

Frontier

Frontier is delivered to the drop pre-sorted on or around 4:00pm the day of pickup.

Before the Sort

1. N/A

At the Sort

1. No sorting necessary.
   

Garden Spot

Garden Spot is delivered to Julie's by 8:00 am on Tuesday.

Before the Sort

1. Get 'Source-admin' Privileges - Make sure to contact Ashley (or your chapter lead) to make sure you are given 'source-admin' privileges for Garden Spot. This will ensure that you have access to the final invoice processing pages and invoices to adjust prices if needed.  

At the Sort

1. Use the Simple Sorting Sheet (if there are splits) and Group Order to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet) and #3 (Printing Group Order).
2. After the sort is complete, go to the computer and perform final invoice processing to adjust actual prices.

Grazy Days Farm

Grazy Days Farm is delivered to the drop on or around 4:00pm the day of pickup.

Before the Sort

1. N/A

At the Sort

1. No sorting necessary.
2. Leah Mack will deliver the eggs to the drop, so no need to sort this source.  
3. The eggs will be placed on the pickup table, with a list of 'who ordered what' below them.  Members are to take the appropriate # of egg cartons, they will not be pre-sorted with their items.

Great Lakes Gelatin

Great Lakes Gelatin is shipped to the drop prior to the drop, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator for shipping information.

At the Sort

1. Use the Simple Sorting Sheet to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet).

Keswick

Keswick is delivered to Julie's on Sunday night, so it can be sorted anytime on Tuesday.

Before the Sort

1. Make sure you bring a very sharp knife and cutting board to the drop to cut the cheese.  
   • If you want to wrap the cheese in saran wrap or foil, you will have to bring these to the drop as well.  If not, you can use the ziplock bags that we have at the drop to put the cheese into.
2. Make sure to have a working calculator to calculate actual cheese costs and adjust invoices.
   1. Get 'Source-admin' Privelidges - Make sure to contact Ashley (or your chapter lead) to make sure you are given 'source-admin' privledges for Sycamore Spring. This will ensure that you have access to the final invoice processing pages. 
   • Final Invoicing will need to be done to adjust the actual cheese prices based on their actual cut weight.

At the Sort

1. Use the Simple Sorting Sheet (if there are splits) and Group Order to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet) and #3 (Printing Group Order).
2. Put all perishable items in the garage refrigerator.
3. After the sort is complete for this source, go to the computer and perform final invoice processing to adjust cheese prices based on the actual cut weight.
   1. Please note: the scale will do pounds, and then ounces. For instance, it will say 2 lbs 8 ounces. It's not 2.8 lbs. You will have to divide the 8 by 16 (ounces in a pound), and then use that as the total pounds. For instance. A scale reading of 2 lbs 8 ounces, will be 2.5 pounds. Then take the 2.5 lbs and multiply that by the price per pound to get what the member should be paying for their weighed cheese.
   2. Calculations - Determine the Actual Weight In Pounds - a scale reading of 2 lbs 8 ozs, needs to be converted to pounds.  Therefore, do the following calculation.
      • 8 oz/16oz = .5. Therefore, Add the .5 lbs to the 2 lbs, and you get the Actual Weight In Pounds = .5 lbs + 2 lbs =2.5 lbs.
      • Calculate the (Actual Cost of the Cut Cheese') = (Actual Weight In Pounds) x (Price Per Pound)
        • In this example, Actual Cost of the Cut Cheese = 2.5 lbs x $10.00/lb =$25.00 
          • This is the actual price the member should pay based on their actual weight of the cheese. Since the database is estimating that everyonoe will get a 1lb, 2lb, or 3lb portions, the invoices have to be adjusted accordingly.  So...
      • Now, go to the computer, go to the 'Invoices' page.  Scroll down to the member's Invoice.  See what the member is currently paying for the specific cheese, identified in the 'Item Total' column (last column on the invoice).  You will now have to take the difference between what they are being charged for, and what the actual price is.  For instance, let's say they are being charged for 3 lbs of cheese at the $10/lb.
        • (Invoice Price Adjustment) = (Item Total) - (Actual Cost of the Cut Cheese) = $30.00 - $25.00 = $5 
        • (Invoice Price Adjustment) = $5, so $5 should be taken off the invoice to indicate that they are only being charged for 2.5lbs of cheese.
      • Now, below the member's invoice, you'll see a text box for 'Single User Fee' and 'Fixed Fee Description'.  Fill in the following:
        • Single-User Fee = -5
          • Please note:  the negative sign is used when you need to subtract an amount.  If you are going to add an amount, you don't need to put anything, the default is a positive number (or addition).
        • Fixed Fee Description = taking off $5 since only getting 2.5 lbs of cheese.
        • Click the 'Add Single-User Fixed Fee' button.
        • Check to make sure the invoice was adjusted correctly.

Legacy Manor Farm

Before the Sort

1. Make sure we have enough coolers to hold the complete order.  Remember the coolers are shared among Windmill Meadows Farm, Friedman Fisheries, Vital Choice, Sycamore Spring and Legacy Manor Farm.
2. If additional coolers are needed, contact members by emailing the frederick email list.

At the Sort

1. Legacy Manor Farm comes pre-sorted.  No sorting necessary.
2. Set out coolers for LMF to drop the order.

Maine Coast Sea Vegetables

MCSV should be shipped before the pickup, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator for shipping information.  

At the Sort

1. Use the Simple Sorting Sheet (if there are splits) and Group Order to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet) and #3 (Printing Group Order).

Mountain Rose Herb

Mountain Rose Herb (MRH) should be delivered before the pickup, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator to request shipping information.
2. Make sure there is a working calculator to calculate shipping costs.
   
3. Check to make sure the Invoices have been generated for MRH.  If not, contact the product coordinator and request that they be generated.  Check the 'Jobs/Who To Contact' chart for the current product coordinator.

At the Sort

1. Use the Invoices to sort.  Follow the printing instructions #1 (Printing Invoice Summary Page and Invoices).
2. Weigh each member's order.
   • Once each member's order is completely sorted, place the contents on the scale to get the overall shipping weight.
   • Do this for each member's order.  
   • Write this weight down so that it can be used to update the invoices.
3. Calculate Member's Shipping Cost
   • Find the shipping slip that was shipped with the order. And/or use the shipping slips that you received from the Product Coordinator.
     • The total shipping costs and total weight should be on the shipping packing slip. Find both.
     • Calculations:
     • Member's Complete Order Weight - is the weight that you get after weighing each member's complete order.
     • Total Shipment Weight - get this poundage from the packing slip/shipping documents.
     • Total Shipment Costs - get this dollar value from the packing slip/shipping documents.
       • (% Weight of the Shipment That Was The Member's Order) = (Member's Complete Order Weight)/(Total Shipment Weight)
       • (Member's Shipping Costs) = (% Weight of the Shipment That Was The Member's Order) x (Total Shipping Costs)
     • Do this for all member's orders.
4. Go to the computer to add the Member's Shipping Costs to each member's invoice.
5. Do this by the following:
   • Now, go to the computer, go to the 'Invoices' page.  Scroll down to the member's Invoice.  
   • Below the member's invoice, you'll see a text box for 'Single User Fee' and 'Fixed Fee Description'.  Fill in the following:
     • Single-User Fee = (Member's Shipping Costs)
       
     • Fixed Fee Description = Adding shipping costs
     • Click the 'Add Single-User Fixed Fee' button.
     • Check to make sure the invoice was adjusted correctly.

Pattersons Farm

• Pattersons Farm is delivered to Julie's on or before the drop day by 3:00pm. The Product Coordinator or the chapter lead will be transporting the order to the drop.

Before the Sort

1. Verify that the order will be at Julie's for the pickup. Check the 'Jobs/Who To Contact' chart for the current product coordinator.

At the Sort

1. The Product Coordinator will be responsible for sorting Pattersons.  Verify with the Product Coordinator that they will be sorting it, and at what time.

Raw Bliss

Raw Bliss is delivered around 11 AM on Tuesday.  It will be kept in the refrigerator.  

At the Sort

Use the Simple Sorting Sheet to sort.  

Salt Works

Salt Works is shipped to the drop prior to the drop, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator for shipping information.

At the Sort

1. Use the Simple Sorting Sheet to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet).

Sweet Farm Sauerkraut

SFS is delivered by the product coordinator to the drop by 3:00pm on Tuesday.  Contact Rachel Armistead if it is not there by then to confirm delivery time.

Before the Sort

1. N/A
   

At the Sort

1. No sorting necessary.
2. SFS will deliver the kraut to the drop sorted, so no need to sort this source.

Sycamore Spring Farm

Sycamore is to be delivered to Julie's by 3:00pm on Tuesday.

Before the Sort

1. Get 'Source-admin' Privelidges - Make sure to contact Ashley (or your chapter lead) to make sure you are given 'source-admin' privledges for Sycamore Spring. This will ensure that you have access to the final invoice processing pages and invoices.  
   • The invoices can be used to sort the orders.  
   • Final Invoicing will need to be done to adjust beef stick/jerky actual prices.

At the Sort

1. If order has not been delivered by 3:00pm, call Carol at Sycamore.  See Sycamore's Home Page for contact information.
2. When Sycamore arrives, review the order with Carol or the driver.  This is to identify any missing items, ensuring the order is correct.  There should be a packing slip (our Group Order with out-of-stock items identified) with the order.  Ask Sycamore for this when they deliver. 
3. Please note, that Gaithersburg may have an order for Sycamore as well.  Please ask Sycamore when they get there where Gaithersburg order is, and where ours is.  We want to keep the 2 seperate.
4. Use the Group Order or Invoices (whichever you prefer) to sort. Follow printing instructions #1 (Print Invoices) and #3 (Printing Group Order).
5. After the sort is complete, go to the computer and perform final invoice processing to adjust beef stick/jerky actual prices.

Tamzin's Honey

Tamzin's Honey is delivered to Julie's on or before the day of the drop by 3:00pm by the product coordinator or chapter lead.

Before the Sort

1. Verify with the product coordinator/chapter lead that the order will be at the drop in time.

At the Sort

1. No sorting necessary.  The product coordinator will be responsible for sorting the order.

To Your Health Sprouted Flour

To Your Health Sprouted Flour is shipped to the drop prior to the drop, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator for shipping information and tracking information.
2. The Product Coordinator is able to apply shipping to each member's order based on the poundage that each member receives.  No weighing necessary.  Just check the invoices to make sure the shipping is already applied.  If not, contact the Product Coordinator.  Check the 'Jobs/Who To Contact' chart for the current product coordinator.

At the Sort

1. Use the Simple Sorting Sheet and the Group Order to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet) and #3 (Printing Group Order).
2. The Product Coordinator is able to apply shipping to each member's order based on the poundage that each member receives.  No weighing necessary.  Just check the invoices to make sure the shipping is already applied.  If not, contact the Product Coordinator.  Check the 'Jobs/Who To Contact' chart for the current product coordinator.

Tuscarora

Tuscarora is delivered to Julie's by 8:00 am on Tuesday during the fall/winter.  And, 12:30pm during the summer months.

Before the Sort

1. Get 'Source-admin' Privileges - Make sure to contact Ashley (or your chapter lead) to make sure you are given 'source-admin' privileges for Tuscarora. This will ensure that you have access to the final invoice processing pages and invoices to adjust extras if needed.  

At the Sort

1. Use the Simple Sorting Sheet to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet).
2. After the sort is complete, go to the computer and perform final invoice processing to adjust extras and actual prices.

Wilderness Family Naturals

Wildnerness Family Naturals (WFN) should be delivered before the pickup, so it can be sorted anytime on Tuesday.

Before the Sort

1. Contact Product Coordinator to request shipping information.
2. Make sure there is a working calculator to calculate shipping costs.
   

At the Sort

1. Use the Simple Sorting Sheet to sort. Follow printing instructions #2 (Printing Simple Sorting Sheet).
2. Weigh each member's order.
   • Please note: Free shipping for the Centrifuge and Cold-pressed 6-packs of one-gallon coconut oil, so they do not need to be weighed.
   • Once each member's order is completely sorted, place the contents on the scale to get the overall shipping weight.
   • Do this for each member's order.  
   • Write this weight down so that it can be used to update the invoices.
3. Calculate Member's Shipping Cost
   • Find the shipping slip that was shipped with the order. And/or use the shipping slips that you received from the Product Coordinator.
     • The total shipping costs and total weight should be on the shipping packing slip. Find both.
     • Calculations:
     • Member's Complete Order Weight - is the weight that you get after weighing each member's complete order.
     • Total Shipment Weight - get this poundage from the packing slip/shipping documents.
     • Total Shipment Costs - get this dollar value from the packing slip/shipping documents.
       • (% Weight of the Shipment That Was The Member's Order) = (Member's Complete Order Weight)/(Total Shipment Weight)
       • (Member's Shipping Costs) = (% Weight of the Shipment That Was The Member's Order) x (Total Shipping Costs)
     • Do this for all member's orders.
4. Go to the computer to add the Member's Shipping Costs to each member's invoice.
5. Do this by the following:
   • Now, go to the computer, go to the 'Invoices' page.  Scroll down to the member's Invoice.  
   • Below the member's invoice, you'll see a text box for 'Single User Fee' and 'Fixed Fee Description'.  Fill in the following:
     • Single-User Fee = (Member's Shipping Costs)
       
     • Fixed Fee Description = Adding shipping costs
     • Click the 'Add Single-User Fixed Fee' button.
     • Check to make sure the invoice was adjusted correctly.

Windmill Meadows Farm

Before the Sort

1. Make sure we have enough coolers to hold the complete order. Remember the coolers are shared among Windmill Meadows Farm, Friedman Fisheries, Vital Choice, Sycamore Spring and Legacy Manor Farm.
2. If additional coolers are needed, contact members by emailing the frederick email list.

At the Sort

1. Windmill Meadows Farm comes pre-sorted. No sorting necessary.
2. Set out coolers for WMF to drop the order.
3. Andrea Goldstein meets WMF at the drop around 4:00 and assists as needed.